Moving Out

The following is important information for residents preparing to permanently leave NIU at the end of fall semester.  Students who are continuing for spring semester only need to follow the check information emailed to them earlier this month.

Fall Semester Move Out

Students who are leaving NIU and will not be enrolled for spring will need to fill out a release request and check-out of their room.

  • Residents who are not returning for spring must check out of their halls by Dec. 11, 2021.
  • If you are taking part in graduation ceremonies and need an extension, you must contact and notify your CA.
  • Residents who are returning in spring should not move their belongings or turn in their key.
  • Residents who "might" leave NIU are strongly recommended to move all of their belongings out. Their room will be held unless they officially request a release. Students can email or submit a release request if they decide not to return.

Prepare For Moving Out

  • Remove all personal items.
  • Clean all areas of your room include suite bathrooms.
  • Remove posters, tape, sticky tack and strips from walls. You will be responsible for any damage fees.
  • Defrost, clean and dry your micro-fridge unit.
  • Return furniture to its original position.
  • Throw away all trash.
  • Close and lock room windows.
  • Close curtains or blinds.
  • Turn off all the lights.
  • Close and lock your door.

Moving Out of Your Room/Apartment

When a resident is permanently leaving their room, whether changing rooms or moving out, they need to complete a room condition form (RCF) with their community advisor (CA). They should schedule a time with their CA to check out of the room at least 24 hours in advance and during business hours. If the resident fails to make an appointment with their CA to check out, they may be assessed a $50 improper check-out fee. They then must turn in any keys as instructed. If they are withdrawing from the university (not moving due to a room change or the end of the year move out), they need to complete a Contract Release Request form.

Mail Forwarding

When you move out of the residence halls, we'll forward USPS mail to the permanent address you have listed in MyNIU. Please note:  Packages from private delivery services like UPS, FedEx, DHL or Amazon will get returned to sender. NIU is unable to forward packages from private services.

Fees and Cleaning Charges

Rooms will be inspected by your CA for damages and cleaning charges. If there are any damages and/or cleaning issues, a fee will be charged to your NIU account.

Common fees include:

  • Failure to defrost and clean micro-fridge unit - $100
  • Failure to remove personal items can assessed up to $600.


Contact your community advisor or hall director if you have any questions about the check-out process.




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